Elements and Performance Criteria
- Plan for basic procurement of goods or services
- Delegation/limit of authority for basic procurement of goods or services is confirmed.
- Procurement requirements are researched, confirmed and clarified as necessary with relevant personnel.
- Most suitable option for acquiring goods or services is determined in accordance with legislation, policy and procedures, and value for money considerations.
- Approval processes for procurement options are identified.
- Risk planning is conducted for the procurement activity in accordance with procedures, delegation and guidelines.
- Undertake procurement
- Approvals are obtained as necessary for procurement of goods or services in accordance with organisational policy and procedures.
- Quotations are obtained if necessary in accordance with legislation, policy and procedures, and any conflict of interest is declared and resolved in accordance with organisational policy and procedures.
- Suppliers or service providers are assessed and selected on the basis of best value for money.
- Procurement is initiated or orders are placed in accordance with selected procurement option.
- Procurement is conducted in accordance with the organisation's probity and governance requirements.
- Procurement is conducted in line with the organisation's financial management system.
- Receive goods or services
- Goods are received or provision of services is accepted in accordance with procurement requirements.
- Quality assurance processes are implemented to ensure goods or services meet procurement specifications and outcomes required.
- Action is taken to resolve non-compliance with specifications within limits of own authority, or is referred according to organisational policy and procedures.
- Receipt of goods or services is confirmed and accounts are processed for payment according to organisational procedures.
- Records are maintained and reporting obligations are met according to organisational and legal requirements to provide an audit trail and for other organisational purposes.